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25 Page Leader Planner with Everything You Need to Plan Your Troop Year

on August 06, 2020

Are you a leader trying to find the best way to plan and organize your troop? I highly recommend the Scout Leader Troop Planner Packet from the IamStrawJenBerry Etsy store.

Let me tell you why

The best person to put together a packet like this is someone who has been where you are, struggled with the organization portion of being a leader. Her name is Jen, and I had the opportunity to talk to her about this project. I asked her to share more about the Scout Leader Troop Planner Packet and share her amazing blog full of a pile of freebies to get you started as well.

Jen says, “One of the challenges I had as a new leader was organization. I found that even though my troop had less than ten girls, I still needed to manage paperwork and information for each girl. Like a teacher, on a smaller scale. I knew that I needed something separate from my personal and work planners, one that I could put in a binder and grab when I needed it. It took over two years for me to develop the leader planner. It truly is a labor of love.

The planner is a fillable PDF that includes everything you need to plan your troop year in a colorful, fun format. It all starts with a personalized cover that includes your name, troop number (optional) or year. You’ll never have to search for information again because it will be all in one place. The planner contains your calendar, meeting planners, rosters and badge trackers in one safe place for when you need it. Once you assemble your binder you can take it to the store and make your awards purchases too. If you have no idea where to start this Leader Planner will get you and your troop organized quick! “

The full color planner kit includes:

  1. One personalized cover (from a choice of four designs)
  2. Three (3) NEW pages: Meeting Agenda, Reminders and a parent volunteer/snack sign up.
  3. Year at a Glance Calendar Page for easy meeting planning
  4. Colorful Meeting Planner Page with sections for all your notes on snacks, crafts/activities, supplies, meeting details (troop business and opening activity), badge work, journey work, and reminders
  5. Attendance Sheet
  6. Troop Roster
  7. Girl-Led Troop Planner
  8. To-Do List
  9. Birthdays & Holidays Tracker
  10. Snack Sign-up Sheet
  11. “Can’t Wait To…” Girl Planner Sheet
  12. Form and RSVP Tracker
  13. Product Sales Tracker
  14. Weekly 2-page Horizontal Spread Planner Sheet (undated for unlimited use)
  15. Monthly 2-page Calendar Spreads (undated for unlimited use)
  16. Blank Roster Sheet (use for volunteers, trip addresses, etc.)
  17. ALL NEW Badge Trackers for every level!
    This all new tracker allows you to track all badges, journeys, pins and awards on one page per girl! Completely updated with STEM and OUTDOOR badges and journeys!

The basic planner includes all of the above. Add-ons are available at a special discounted rate with the purchase of the planner:

  • Dividers: Camping, Council Forms, Badge Trackers, Troop Info, Calendars, Leader Resources, Cookies and Fall Products.
  • Fillable newsletter
  • Both the newsletter and dividers

The entire Scout Leader Troop Planner Packet is almost 30 pages with the cover. Add in freebies from the resources section of and you will have all the tools to plan an organized troop year. Free resources include: Parent Handbook, Troop Calendar, and other printables. Get yours planner for your troop now

How do I Print and Put Together Planner?

These pages are designed to be printed on standard letter 8.5″ x 11″ paper. The files are in PDF format which opens and prints best using Adobe Reader. Pages can be printed at home or professionally bound at your nearest office supply store. Because they are standard letter size, they work with three ring binders, punched within disc bound notebooks or spiral bound notebook style. I highly recommend the Avery 3 ring binder from Amazon because it has a nice plastic sleeve in front to put the cover of your planner and also there are a variety of colors to choose from.

Party Planning Kit Printables

Beyond planning meetings, Jen helps plan parties too! This is the Ultimate Party Kit!

Almost everything you need to plan your troop celebration is included in this kit and can be printed at home or through your local office supply store or printer. It all starts with a personalized troop banner (two options to choose from) that includes your troop number. From there you have many different supplies to create the labels, stickers and decorations that you need.

The full color party kit includes:

  • One personalized banner
  • Personalized party invitation
  • Four (4) styles of placecards/treat labels, including one (1) secret bonus design
  • “I Love Girl Scouts” flower graphic
  • Fifteen (15) unique and colorful “badges” to use as stickers, cupcake toppers, or decorative elements on any number of party items
  • A sheet of personalized gift tags
  • Two (2) square backgrounds to create labels for lollipops. chocolate bars or giftboxes
  • A set of personalized badges with your girls’ names on them (you can also opt for a troop number instead)
  • Printable 8 1/2 x 11 Promise and Law pages–perfect for framing!
  • One sheet of twelve (12) blank badges
  • One sheet of twelve (12) level letters with heart (d, b, j, c, s, a, v)

The sky is the limit for how you can use all of these DIY elements to create the ultimate party. All items are included and have the bright and cheerful design color scheme. Get now for any party, ceremony or event you are planning for your troop.

Beyond this book Etsy is full of other amazing shops that also focus on making being a leader so much easier. So be sure to stop over to Etsy and search scouts for more great ideas.

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Enjoy every minute being a leader and continue to inspire your girls!